November 15 2006 minutes: monthly board meeting

Meeting convened: 6:10 p.m.
Directors present: Herrick, Lemke, Richard, Courtney, Augustine, Fung, Richardson, Lipton
Staff present: Mitroff

I. Minutes: September 20 and October 25, 2006: both approved
II. Announcements/Communications from the public:
Oaxaca military action protest letter sent via email by Nancy Mae: support letter already sent, so our action would be symbolic; no one ready to make a motion on it: deferred to staff

III. Reports
A. Officers: no meeting
B. Staff: Reports submitted

• Music
• Listener Sponsor Development
• Operations
• Volunteer Coordinator
• Business Development
• Events
• Underwriting
• News and Public Affairs

C. Committees: Reports submitted unless noted otherwise

• Executive: No meeting
• Finance: No meeting
• PROM
• Engineering:
• CAB
• Fund Raising
• Regulatory Compliance
• Bylaws: No meeting
• Events
• Elections
• Ad hoc facilities planning
• Ad hoc Sister Radio: no meeting

Programming report: wording regarding probationary program evaluation: should say committee found evaluation satisfactory for use in Volunteer Handbook

Personnel Committee: Policy and Volunteer Handbook revisions

1. HANDOUT from Augustine: New language for Volunteer handbook

All WORT volunteers are expected to maintain high quality programs in the spirit of the station by adhering to WORT’s Mission Statement and the job description under which they were hired. Job descriptions may only be modified by mutual agreement between a volunteer programmer and their staff supervisor. Staff members who oversee volunteers have the authority to request changes in performance to ensure compliance, and failure to cooperate may result in disciplinary action as specified in the Volunteer Handbook

No motion needed: all in favor;

Mitroff recommended that staff collective assemble changes to Volunteer Handbook made since 1998 and make a 2007 update.

2. HANDOUT from Lipton: institute review of goals for past year during evaluation
Proposal will go back to staff collective to chew on and get back to Personnel Committee

IV. Old Business
A. Proposed change to Volunteer Handbook regarding production for national programs (Moore) àDeferred to December
B. Staff report on procedures for adding hours and/or positions (Augustine)
HANDOUT: Report from the Staff Collective about staffing needs assessment
Staff will discuss further and report back

V. New Business
A. "Major donor" campaign preview and preparations (Fund Raising Committee)
Directors signed the letters and offered suggestions for next time

B. Annual report discussion: generally quite well-received. Richard will compile and create content in a flexible basis for further re-packaging.

VI. Scheduling: No changes:
December 20, 2006: regular monthly meeting
January 17, 2007: regular monthly meeting
February 11, 2007: WORT Annual Meeting

V. Closed session: Augustine evaluation
Adjourn: 7:50 p.m.